Copy Machine Rental in Lancaster NYIf you're ready to upgrade to the new models and designs in digital copiers, then you might be surprised at some of the features that are available to you. It can be very easy to be wooed by the biggest and best copier machines available on the sales floor. All the different features that they offer can seem amazing and well worth the money spent. But before you invest that kind of money, you need to look at the way your business works and what your true needs are. You need to make sure that the one you choose is right for your business.Look at Extra FeaturesToday's digital copiers seem to do everything but make coffee and answer the phones. At least, the high-end digital copiers seem to have features that make the copy machines of yesterday look like Stone Age equipment. Sorting, stapling, document imaging and even memory storage make today's digital copiers more like computers than ever before. But how many features in a copier machine does your business really need?Most businesses don't make thousands of copies per month. In fact most make hundreds of copies rather than thousands. The vast majority of businesses that use a copy machine on a regular basis make less than 3000 copies each month, while another large portion of businesses make less than 10,000. The true heavy hitters that make tens of thousands of copies per month are going to need a much larger and more substantial copy machine. But most small and medium-size businesses won't need anything so elaborate.If your business will use the copier machines as a printer as well as a copier, you may need a more substantial machine because that does add to the wear and tear. And you may also want to consider a machine that can scan and fax. These add to the cost but make the one machine much more efficient and can save space by eliminating other office equipment.There's also a cost discrepancy between black and white copiers and color copiers. If you're going to use the copier as a printer a great deal of the time, you should look at some of the color digital copiers. If you're only going to need color printing occasionally, you may wish to invest in an inexpensive color printer and choose a black-and-white digital copier instead. Digital copiers cost more when they can print in color, and you might not find the price difference is worth it if you rarely need that feature. You may also choose a faster copier that costs more if you want to be able to print pages much more quickly.Keep Security in MindDigital copiers today are computers with chips and memory inside them. That means that sensitive documents that are scanned and copied are stored within the copier. If your business regularly handles very sensitive information, you'll want to consider the risk that a digital copier poses and take steps to make sure that no one can access the memory. Talk to the salesperson about the type of memory your copier has and steps that can be taken to protect the information.
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Copy Machine Rental Lancaster – We’ve been providing business copiers for a long time, and over the years, the most common complaint we hear about typical copier sales people is that they are pushy, fast-talking, and might as well sell used cars instead of copiers (no offense, car guys).
When it’s time to buy a copier, customers are often presented with complicated agreements, hard deadlines, limited time offers, and extra features they don’t need! This leaves you with an over priced, over hyped copier. Don’t pay extra!
We want to be the best service provider you’ve ever had! Give us a try and see why our customers give us such great reviews. With our knowledge and experience, we can help you choose the right digital copier for your needs.
Choose a fully loaded multifunctional unit for printing, copying, scanning, and fax – or something more basic. There are many options to choose from, enabling you to custom outfit your copier to meet your exact needs for your wireless network, Ethernet, duplex printing, wide format, or other special needs. We also have repair service and toner cartridge consumables available too, for monochrome and color copiers.
Canon Copy MachinesIt usually happens when you need to print out or copy important papers when your printer or copier breaks down and leaves you surprised and frustrated. It doesn't matter what is the brand: Lexmark, Zebra, Dell, HP, Brother, Toshiba, Konica Minolta, Kyocera, or Panasonic - it happens to every brand sooner or later. Since copiers and printers are made of an extensive array of parts (the most problematic parts being plotters, toners, belts, carriage belts, trailing belts) and, it will be an arduous job to find a solution and put your printer or copier back into a working condition. You should think about calling professionals instead of trying to come up with a solution by yourself. Sometimes, printers jam the copiers and papers stop copying for no apparent reason but as in everything else there is a reason but not so obvious for an untrained mind. Usually, the repair firms charge unimaginable prices for their services and often, you will be better off if you buy a brand-new printer or copier which is usually will cost you much less than paying for those repair services.It's not surprising for repair firms to charge the high prices for the services as there are myriads of details in the printer and copier which require years of work experience for the specialist to be able to get through all the details and eventually, to find a problem and fix it. On the other side, those who don't wish to cover the repair invoice will have to buy a new machine. Buying a new printer or copier is associated with different set of problems that are obvious for someone who has been working in this industry for decades. The problem is that if you choose to buy a new printer or copier the cost of which is lower than the price for its repair then you will face the same tech problems which you faced before buying this machine: in other words, low-priced printers and copiers are made of low-quality materials and usually, they have comparatively shorter life-time than its high-end counterparts.Those who choose to ask the repair companies for help and don't want to buy another low-quality printer or copier are the ones who make wiser choice. Besides the fact that repair services will remove the stress that usually comes along with an unexpected machine breakdown, they will give you professional suggestions to keep your printer or copier in a desirable working condition. They will provide you with the tips that you won't find on internet. In addition, repair services will also handle the printer/copier resources like sheets and ink cartridges etc.
Quick Fix For Paper Feed Problems On Copiers, Fax And PrintersLancaster
Looking for Copy Machine Rental Lancaster?Welcome to the final part of our three part series on service contracts. This article covers service contracts on laser printers. Laser printer maintenance contracts are similar to copier service contracts. Most laser printer service contracts are billed by cost per print. It is essentially the same thing as cost per copy. Each time you print a page the internal meter clicks. On a printer you can get the page count or meter reading by printing a configuration page. Then, each month or quarter an invoice is generated by multiplying the cost per page by the total prints made. The cost per page is determined by monthly volume, age of machine and environment. Environment plays a big part because if it is in a dirty environment it will need possibly twice as much service than a machine in a clean environment.Service contracts are really similar to an insurance policy. They may or may not save you money. The good part is that your costs are fixed, so you will know how much per year you will spend instead of hoping it won't break down too much or have a serious or really expensive part break. There are many ways of paying for a service contract. It depends on the way you and your company would like to be billed. Most service companies offer monthly, quarterly and annual billing.Total Cost ManagementThere is an explosion of service companies providing this way of tracking all of the costs associated with your copiers and printers. It is called "Total Cost Management." Most if not all copiers, MFP's and printers can be monitored on your network with revolutionary print management software. You are able to track your total pages or copies. You can monitor toner low warnings, error codes, paper jams, and everything associated with your machine. This software can help you calculate how much you are paying for the total ownership of all of your equipment. This is very helpful when purchasing new equipment. The software will help you figure all the costs of your equipment, toner, parts, supplies and service.CoverageUnderstanding what is covered and what is not covered is very important to find out before you purchase a service contract. Does the contract include supplies? Some supply items are toner and maintenance kits. Find out what hours the service company is available and days of the week that they operate. Which holidays do they take off? What is their response time? Most service contracts do not cover abuse or neglect. So be cautious with those paper clips and staples as they can cause an expensive repair and it probably won't be covered. Get all of this in writing then there will not be any surprises.Which Type of Contract?Choose an all inclusive service contract that covers everything such as parts, labor, maintenance kits and supplies. Or choose a contract that only covers parts and labor.Color Laser PrintersService contracts on full color laser printers are essentially the same except that you will be paying for a color print or a black and white print. Pricing varies, but you will be paying about 9-10 times more per print for color than for black and white. If you have ever purchased toner for a color printer you know that color toner is more expensive.ConclusionThis concludes our article series on service contracts for Copiers, Fax machines and Laser Printers. My purpose for writing this series was to help shed some light on shopping for service contracts for companies that have never purchased one or are in the process of purchasing a service contract. Each service company will have different options but for the most part they all bill their maintenance contracts as described in my series.
Okidata Laser Printer Service Lancaster NY – Office Equipment Solutions
We carry multiple brands and a wide range of new copiers, used copiers, and refurbished copiers to fit every need, in both color or black and white models. From desktop to copy room, and every size in between, you can be sure we’ll have the right office copier at the right price for you. Copy Machine Rental Lancaster
We’ve also got you covered for copier service, too. Our trained technicians will provide you with prompt, professional service on your office copiers. From one copier to an entire fleet, our service programs and maintenance agreements are customizable to fit your exacting needs.